Board members can perform the majority of the governance process with general software for meeting management. One of the main features is the ability of recording meetings and creating detailed reports on voting, and obtaining eSignatures. Some portals also provide video conferencing, which can help to make meetings more engaging for all stakeholders.
General board software should not just manage meetings and collaboration and sharing of documents. This will improve director productivity levels and improve board engagement, which are both critical cornerstones of good governance. It is crucial to check if the platform can support a wide range of file formats. This will eliminate the need for directors to manually forward emails with attachments and create multiple copies of the same file.
The software should https://boardmanagers.blog/virtual-data-room-investment-banking-and-its-abilities/ also permit the use of highlighters and annotation tools. These tools can be used to highlight important parts in documents and make sure that everyone in a gathering is aware of the topic being discussed. It is also crucial that attendees are able to use specific phrases in the documents to justify their viewpoints or raise issues. This helps to reduce time spent during the meeting by giving attendees the option of using specific passages from the documents that are in question.
Software should be accessible with versions for desktops as well as tablet and mobile. This makes it easier for all board members to access the information and prepare for meetings, regardless of their location or the device they are using. Some solutions also allow print-friendly layouts for those who prefer to use paper or cannot work on screens for extended durations.
